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Technology

District Technology

Anna Richardson, Technology Director

John Gaug, Computer Technology Assistant

Logan Finch, Computer Technology Assistant

 

2101 Lakeview Road, Mexico, MO 65265

(573) 581-3773

 

Technology Information

  • Here is the basic information you must know to make this work! Please continue to read if you use Chromebooks in your classroom and want to monitor their screens!

     

    You have to be logged into Google Chrome as yourself for this to work!! 

     

    One of the first things you need to know is you have to have a Google Classroom set up with your current students invited and accepted into your classroom. Once your Google Classroom is set up, you can invite the students. The students will then log in to Google Classroom and Click Join to the new Google Classroom you set up. (There is a way to link sisk12 with your Google Classroom if you are interested you can view this document. This will link assignments and your roster to Google Classroom hopefully automatically. This is more for the Middle School, High School, and Career Center)

    You must wait 24 hours for the classes to sync from Google Classroom to Classroom Relay. Or you can click on Class Settings and choose to resync, you can do that once an hour, so if you have a new student you can get them in there right away

    To access Classroom Relay go to:

    Go to the site Classroom Relay 

    You will need to log in with your school email account, username your email, and then enter your email password.  Each night Relay will sync with Google Classroom to upload new classes and students.  You will have to set up each class with your class schedule by clicking the Configure Schedule button.

    After you set the schedule you will only see their activity from the time you set it. So if your class is from 8:08 a.m. to 8:59 a.m. you will only see what those students are doing at that time. This is very important to do and be specific, if you choose the schedule to be all day, then you will limit other teachers from seeing that student's activity and will force other teachers to manually check in the students.

    After you get it set up there are a few things you can do.  

    1. You can restrict access to the internet altogether and the students will see Oops, your teacher has blocked this website for now.  
    2. You can Lock the screens completely, where the students will see Locked and can't do anything on the Chromebook.
    3. You can send Need Help?, Great Job, or Are you done? to individual students, a message will pop up in the corner of the Chromebook and if you sent Need Help they click Yes, you will see that on your screen.
    4. You can lock an individual's screen by clicking their name and the lock icon.
    5. You can share a link with your students, be sure you put the whole web address in, ex. http://www.mexicoschools.net and this will pop up on the student's screens right away
    6. You can see each tab they have open at once by clicking their names, you can X out of a tab that they are not supposed to be on.
    7. When switching between students, use the X in the upper right-hand corner of the student pop out to close that student then click on the next student.  If you don't close it, and just try to click on another student it will freeze your screen and you will have to refresh it to get it back.
    8. You can view their browsing history, take screenshots as necessary
    9. Finally, you will be able to see their screens however you will have to click on each student's name to see the screens.  
      •  The Default timer is set to 45 minutes that way if you forget to release the screens, it will do it on its own as you can't have more than one person at a time viewing their screens, so when your class is done be sure to click stop so the next teacher can see their screens.  
      • This is not immediately; it has a 15-seconds refresh on it.  So every 15 seconds, you will get a screenshot of what they are doing. 
  • Copiers and using your key fob to access your print jobs

    When you go to print you should have a printer called MSD-Follow-Me and MSD-Follow-Me-Color, these are the two primary print queues you will use, the first is just black and the second has color.  After you print you can walk up to any copier in the district to retrieve your print jobs.

    You can log into the copier with your door key fob or your computer username and password.  The first time you use the key fob you will have to enter your computer username and password to associate your key fob with your account.
     

    Once you are logged in you will have options to either Print Release, Access Device, or Scan.

    You can scan to email, Scans will go to your google drive as a PDF, or Scans OCR, which scans as an editable document file to your google drive as well, with any OCR program you might have some areas that will need to be fixed.  The first time you use the scans button you will get an email that will ask for permission from your google drive once you accept those permissions it will create a folder in your Google Drive called Scans for PaperCut MF.  You will also get an email with the link to the file you scanned.

    You can also click on access device and that will bring up the old copier interface for you to copy things or send them to other people.

  • Check out the Google Suite Tutorial Guide.

    Looking for a good Google Sheets video??

    Need help getting started on converting everything to Google?

    Here is your first step:

    Convert documents into Google formats
    If you want to upload files like Microsoft Word documents, you can change a setting to convert files.

    Important: You can only change Google Drive settings from your computer.

    Using a computer, go to Google Drive Settings.  
    Next to "Convert Uploads," check the box.
    Click Done

    Next Steps:

    Here are three short step-by-step tutorials on how to move materials over to your Google Drive, click here to view the tutorials. If you want written directions on how to upload files to Google Drive please click here to learn how to upload documents to Google Drive.

    GOOGLE UPLOAD

    Need help getting started on converting everything to Google?

    Here is your first step:

    Convert documents into Google formats
    If you want to upload files like Microsoft Word documents, you can change a setting to convert files.

    Important: You can only change Google Drive settings from your computer.

    Using a computer, go to Google Drive Settings
    Next to "Convert Uploads," check the box.
    Click Done

    Next Steps:

    Here are three short step-by-step tutorials on how to move materials over to your Google Drive, watch the tutorials. If you want written directions on how to upload files to Google Drive please click here to learn how to upload documents to Google Drive.

  • .Zip Files

    If you have purchased something from TeachersPayTeachers or other sites that send you .zip files, here is what you need to do to get them uploaded into Google Drive

    1. You will download the file
    2. Right-click the zip file and hit Extract All
    3. Once it extracts it will open up a new window with your new files
    4. Those are the files you will upload to google drive. 
    5. Open up google drive and you can either drag and drop it into Google Drive or you can click on New and then choose File upload
  • Learn Promethean is a great place to start. It has hundreds of videos, online courses, and articles to help with every aspect of our Promethean products and solutions.  

    The video tutorials are especially helpful as they are short and broken up into specific aspects of the ActivPanel so you can pick and choose which you want to tackle first or go back for reference! 

      

    Other Popular Promethean Resources:

    Online Learning Courses:  Receive Certificates and learn more about all things Promethean.

    Student Engagement Guide:  A critical component of academic success, student engagement initiatives will play a defining role in this next chapter in education.

    ActivInspire Resources:  Gather tools on vast resources to create and deliver dynamic lessons.

    ActivInspire Resource Library:  Browse a number of flipcharts to inspire your lessons.

    ClassFlow Resources:  ClassFlow is a cloud-based lesson delivery software with advanced collaboration tools for student engagement. 

    See a Promethean Panel in action!

    Register and take self-paced courses online

  • Swank K-12 Streaming makes it easy for teachers to incorporate movies and documentaries into lesson plans.

    An important reminder to not be using personal streaming accounts like Netflix, Amazon, and Disney+ should also be noted.

    Please bookmark this website, Swank K12 Streaming. Once you are there click log in with Google and log in with your school email address and password.

    Our swank library consists of 215 of the most requested K-12 movies. We also have the ability to request titles and be added to our library. Once you find a movie you would like to request, you will want to click on the request button and fill out the form, example below. Be sure to allow up to 48 hours for the movie to become available in our library.

    Due to the DRM, Digital Rights Management, you can not play these directly from the Panels, you will have to use the HDMI cable you picked up with your laptop and plug the laptop into the front HDMI port and stream from the laptop, and display on the panel.